The Brain of the Block.
Every Penny.
Every Problem.
Forensic service-charge auditing and predictive maintenance for UK blocks. ProperMind™ AI continuously analyses financial and operational data, flagging overcharges, duplicate invoices, and upcoming maintenance needs—like a forensic accountant and predictive engineer working 24/7.
Continuous Analysis
Every Invoice. Every Asset.
Every Opportunity to Save.
ProperMind AI continuously audits your building's financial and operational data, identifying overcharges, predicting equipment failures, and uncovering hidden patterns. Think of it as having a forensic accountant and predictive engineer working 24/7 for your block.
Forensic Invoice Auditing
Pattern recognition engine
- Compares every invoice against market rates, historical costs, and similar buildings across the UK.
- Automatically flags duplicates, inflated charges, and suspicious patterns in contractor billing.
- Learns from thousands of invoices to establish accurate benchmark pricing for your building type.
Predictive Maintenance
82% accuracy predicting equipment failures 30-90 days before they occur. Catch problems when they're £500, not £5,000.
Budget Optimisation
Data-driven annual budget recommendations based on equipment age, maintenance history, and market trends. No more guesswork.
Full Audit Trail
Every finding documented with evidence. Export reports for AGMs, audits, or challenging contractor overcharges.
The Challenge
The Hidden Cost Problem
Buried Overcharges
Service charge invoices with hundreds of line items. Who has time to audit every plumber call-out or cleaning supply order? Agents know this. Markups hide in plain sight.
Reactive Maintenance
Equipment failures are expensive. A lift breaking down costs £5,000+ in emergency repairs. If you'd serviced it last month? £500. But how do you know when something's about to fail?
Budget Guesswork
Annual budgets based on 'last year plus 10%'. No predictive analysis. No optimisation. Just hoping you don't run out of reserve fund mid-year.
No Pattern Recognition
Which contractors consistently overcharge? Which equipment needs frequent repairs? Hidden patterns in your data reveal systemic issues—but only if you're looking.
ProperMind AI customers have identified an average of £12,400 in savings in the first year.
How ProperMind™ AI Works
Continuous analysis of financial and operational data to identify savings and prevent problems.
Forensic Auditing
Every invoice, every charge
Anomaly Detection
Spots duplicates and overcharges
Predictive Maintenance
Problems before they happen
Budget Optimisation
Data-driven recommendations
Stop Losing Money to Hidden Overcharges
Join the waitlist for ProperMind™ AI and get early access to forensic auditing that identifies an average of £12,400 in savings within the first year. Beta launches Q4 2026.
Example Use Cases
Overcharge Detection
RMC Director Example
Scenario
Sarah receives a £2,400 invoice for lift servicing. It seems high, but she doesn't have time to compare quotes from multiple contractors.
ProperMind™ AI
“ProperMind AI flags the invoice: 'This service typically costs £1,600-£1,900 for similar lifts in North London. Current invoice is 33% above market rate. Recommend requesting itemised breakdown or alternative quote.'”
Result
Sarah contacts the contractor, who admits to including an 'emergency callout fee' that wasn't warranted. Revised invoice: £1,750. Savings: £650.
Illustrative scenario based on typical ProperMind™ AI interactions
Transparent Pricing, Transparent Savings
Choose the plan that matches your building's complexity. All plans include forensic auditing and predictive maintenance alerts.
Essential
For smaller blocks
£299 setup fee
- Up to 50 invoices/month
- Overcharge detection
- Duplicate invoice alerts
- Basic predictive maintenance
- Monthly savings reports
- Email support
Professional
Most comprehensive
£499 setup fee
- Up to 150 invoices/month
- Advanced forensic auditing
- Market rate benchmarking
- Predictive failure alerts
- Budget optimisation tools
- Contractor performance tracking
- Quarterly audit reports
- Priority support
Portfolio
For multi-property management
Custom setup
- Unlimited invoices
- Full forensic suite
- Cross-property analytics
- Equipment lifecycle tracking
- Custom reporting
- API access
- Dedicated analyst
- 24/7 support
Custom
Enterprise solutions
Tailored to your needs
- Unlimited properties
- White-label options
- Custom integrations
- On-premise deployment
- SLA guarantees
- Dedicated infrastructure
- Training & onboarding
- Strategic consulting
All prices exclude VAT. Beta pricing shown above - waitlist members receive 30% discount. Setup fees waived for annual commitments.
Join the Waitlist
ProperMind™ AI is currently in private beta with 12 blocks across London. Beta launch scheduled for Q4 2026. Join the waitlist for early access and preferential pricing.
Waitlist members receive 30% off launch pricing and priority onboarding when we expand capacity.
Waitlist members get 30% off launch pricing
Beta launch Q4 2026 • Limited capacity
Residentive platform
ProperMind™ AI works better with the stack
Explore related products, or view the full catalogue of six interconnected pillars for UK block and resident management.
Frequently Asked Questions
Everything you need to know about ProperMind™ AI
How does ProperMind AI detect overcharges?
ProperMind compares invoices against market rates, historical costs, and similar buildings. It flags outliers and suggests alternative providers when savings are significant. The AI learns from thousands of invoices across our platform to establish benchmark pricing.
Does it replace human accountants or property managers?
No. It augments them. ProperMind flags issues for human review. Complex financial decisions still require professional judgment. Think of it as a 24/7 forensic accountant that never sleeps, feeding insights to your team.
What data does it need to analyse?
Service charge invoices, contractor bills, maintenance logs, equipment manuals, and historical repair data. We handle data import during onboarding and integrate directly with your accounting software where possible.
How accurate is the predictive maintenance?
Beta testing shows 82% accuracy in predicting equipment failures 30-90 days before they occur. The AI improves over time as it learns your building's patterns. Even conservative savings estimates show 3-5x ROI.
Will it work with my managing agent?
Yes. ProperMind works alongside any managing agent. We integrate with their systems or analyse invoices they send. Many agents welcome the oversight—it protects them from contractor overcharges too.
What if the AI flags something incorrectly?
All findings are flagged for review, not automatically actioned. You decide what to investigate. The AI learns from your feedback—if you mark a flag as 'acceptable', it adjusts its parameters for your building.
How much does it cost?
Pricing will be announced at beta launch. We're exploring performance-based models where fees are tied to savings identified. Join the waitlist for early access pricing (typically 30% off launch rates).
When will it be available?
Beta launch scheduled for Q4 2026. We're currently testing with 12 blocks across London. Join the waitlist for early access and preferential pricing when we expand capacity.